Who is responsible?
Katachi Studio, a registered trade name of The Social Table Rotterdam, is responsible for the processing described in this notice.
Boerhaavelaan 34 B1, 3112 LJ Schiedam, The Netherlands
KvK 42113041 · VAT ID NL005502733B87
katachistudio@outlook.com
Data we may process
- Your name, email address, telephone number and role or company details.
- Information you include in an enquiry, email, questionnaire, meeting or feedback round.
- Proposal, agreement, invoice, payment and project-administration details.
- Brand materials, copy, images and other files you provide for an assignment.
- Limited technical information processed by the website infrastructure, such as IP address, device or browser information and security logs.
The enquiry form does not store submissions on the website. It prepares an email in your own email application; data is received by Katachi Studio only when you choose to send that email.
Why the data is used
- To respond to enquiries and take steps before entering into an agreement.
- To prepare proposals, perform assignments, communicate, deliver files and provide aftercare.
- To issue invoices, administer payments and meet tax and accounting obligations.
- To protect the website and business against misuse, fraud or security incidents.
- To establish, exercise or defend legal claims where necessary.
The relevant legal bases are taking steps at your request before a contract, performance of a contract, compliance with legal obligations and legitimate business interests. Katachi Studio does not use personal data for automated decision-making or profiling.
Only for as long as needed.
- Unsuccessful enquiries are normally deleted within two years after the last meaningful contact.
- Project correspondence and agreements may be retained for up to five years after completion where needed for project history, claims or business administration.
- Invoices and the related accounting records are retained for seven years in accordance with Dutch tax-retention obligations.
- Project files are reviewed periodically and deleted or anonymised when they are no longer reasonably needed.
Data may be retained longer when required by law, an active dispute or a written agreement with the client.
Who may receive data?
Katachi Studio does not sell personal data. Data may be processed by carefully selected providers needed to operate the business, such as email, cloud storage, invoicing, website hosting and professional advisers. These parties receive only what is necessary for their task and are required to protect it.
Some technology providers may process data outside the European Economic Area. Where applicable, Katachi Studio relies on a legally recognised transfer mechanism or other appropriate safeguards.
The website currently links to Instagram and uses Google Fonts. Visiting or using those third-party services is also subject to their own privacy terms.
You remain in control.
Subject to the conditions of the GDPR, you may request access to, correction or deletion of your personal data. You may also request restriction, object to certain processing or ask for data portability. Where processing is based on consent, consent can be withdrawn for the future.
To make a request, email katachistudio@outlook.com. Additional information may be requested to verify your identity. You also have the right to lodge a complaint with the Dutch Data Protection Authority, the Autoriteit Persoonsgegevens.
Contact
Privacy questions can be sent to katachistudio@outlook.com. This notice may be updated if the website, services or legal requirements change. The most recent version will always be published here.
For the current cookie position, see the cookie statement.